Vendor Application

Eaux Claires Water Street Faire

All vendors must complete an application and be approved prior to securing a space at the Eaux Claires Water Street Faire.

How The Application Process Works

1. Apply by 11:59 PM on July 12, 2026

Complete the vendor application with your business information. Be sure to review the application checklist for information you'll need to participate in the event. Any applications recieved after July 12, 2026 will be added to the vendor waitlist.

2. Applications Are Reviewed

Our team reviews all applications after the deadline to build a well-balanced vendor lineup and event layout. We will reach out to you as soon as possible to notify you that you've been selected.

3. Accepted Vendors Receive an Invoice

If selected, you’ll receive an acceptance email and payment link to secure your space. Applicants not selected will be notified and added to the vendor waitlist.

*Food tent/truck vendors will be required to fill out additional documents and forms upon acceptance to the event to ensure compliance with local health statutes and fire code. Learn more about what's required by the City of Eau Claire here.

4. Pay Within 30 Days

Your booth is only confirmed once payment is received. Unpaid spaces will be released to vendors on the waitlist.

6. Get Final Event Details

Paid vendors will receive booth information, setup instructions, and other event-day details by July 17, 2026. Details are subject to change.

For questions, (we kindly ask) that before you ask, be sure you have carefully read through all parts of this form to ensure your question hasn't been addressed. If you still have questions, you may reach us at events@downtowneauclaire.org.

Thank you and we look forward to potentially working with you!

Applicant Selection Priority

Consideration will be given to applications with the following priorities:

FIRST PRIORITY - DECI members and businesses within the event boundaries

SECOND PRIORITY - Businesses and organizations located in Eau Claire and the Chippewa Valley region

THIRD PRIORITY - All other businesses

Application Checklist

Before you get started on the application form, here are a few things to have on hand that will help make the process smoother.

Items You'll Need

1. Completed S-240 Form

DECI has already filled out the top portion; you’ll just need to complete the bottom, download the file, save it, and upload it when prompted in the form. Download form here.

If you do not have a business Tax ID, use the last four of your social.

Non-profits need to fill this out regardless of whether they will be making direct sales or not.

Please note: Vendors who do not submit a completed form will not be allowed to participate. 

2. Logo/Branding Assets 

• This isn’t required, but it helps with marketing and promoting the festival. These assets will also be used on the event website! If you don't have a logo, a few photos of what you sell works too!

  Accepted file types: JPG, PNG

  
  

• A link to your preferred social media. Again, this will help with event promotions and will be linked on the website. Links must be copied to the form completely as shown here:

  https://www.instagram.com/downtowneauclaire/

  https://www.facebook.com/DowntownEauClaire

3. Your DECI Membership Status

Active DECI members receive discounts on vending fees, priority listing on the event website, inclusion in marketing emails and other event promotions — there are other perks of DECI membership beyond the Water Street Faire, including continued support of our non-profit to continue to host events like this! You can check out membership levels and benefits here.

If you have any questions shoot us an email at events@downtowneauclaire.org,